How To Use Airtable For Your Job Search

Airtable has many uses, and one of the most valuable ways I’ve used it is to aid in my job search. Managing a job search requires keeping track of postings, applications, contacts, and interview preparation. Airtable offers a streamlined approach to organize this data efficiently.

Setting Up Your Job Search Base

I created a template base that you can duplicate. It includes seven tables:

• Jobs
• Companies
• People
• Work History
• Sites
• Interview Prep
• Stories

Jobs Table

Track job opportunities here, with fields for Position, Company, People, Posted Date, and more. Key fields include:

• Position/Title: The job title from the posting.
• Company: The hiring company, linked to the Companies table.
• Stage: Current status, like Applied, Interview, or Offer.
• Next Follow Up: Date for follow-up reminders.
• Resume & Cover Letter: Attach copies of application documents.

Companies Table

Store information about companies you’re interested in. Fields include:

• Interest: Rating from 1-5 stars to track interest level.
• Career Site: URL for the company’s career page.
• Work History: Links to past work experiences with the company.

People Table

Manage contacts associated with your job search, including hiring managers, recruiters, and references. Fields include:

• Jobs: Links to job records for easy reference.
• Relationship: Defines the nature of your relationship (e.g., Interviewer, Mentor).
• Hiring Manager & Reference: Checkboxes to identify specific roles.

Work History Table

Document past roles with information on job title, company, manager, and salary history. Key fields include:

• From/To: Employment dates for each position.
• Manager: Linked to People table for easy referencing.
• Summary: Brief description of job responsibilities.

Sites Table

A simple table for tracking job boards and resources used in your search. Key fields include:

• Name: Job board or resource name.
• URL: Web address of the resource.

Interview Prep Table

Prepare for interviews by organizing potential questions and linking them to relevant work experiences. Key fields include:

• Question: Potential interview question.
• Comfort in Answering: Rate confidence level (e.g., Weak, Medium, Strong).
• Stories: Link relevant work stories to the question.

Stories Table

Use the STAR method (Situation, Task, Action, Result) to document work stories for interviews. Key fields include:

• Category: Multi-select categories for story type (e.g., Success, Leadership).
• Situation, Task, Action, Result: Detail each aspect of the STAR framework.